2025 SAP Business One Posting Periods: A Quick Setup Guide

Typically, posting periods are applied monthly. So, each month represents a period for the year. In SAP you can define your fiscal year based on any starting date you select, and SAP will apply the logic to end the year on the correct date. While many SAP users follow a January 1 to December 31 fiscal year, this tutorial will focus on monthly periods for 2025 SAP Business One posting periods.

Creating new posting periods for 2025 SAP Business One is easy with these updated steps:

To create a new year’s posting periods, in SAP Business One go to:

Administration-> System Initialization-> Posting periods.

You’ll see the screen below:

The screen lists your posting period status (Locked, Unlocked etc.) and existing fiscal periods, with date ranges for Posting Dates, Due dates and Document dates.

To create the new posting periods, select the New Period Button

You’ll get the posting period entry screen, which allows you to enter the basic information for your new fiscal year.

Apply a period code.

This can be anything you use to identify the periods. In this example we’ll use the year for both the Period Code and the Period Name. SAP will add the subperiod number to each. In this example our periods will be named 2027-01, 2027-02 and so on.

Then select the sub periods from the drop down. You can select from Year, Quarter, Months or Days and SAP will break your periods into the correct sub periods. We’ll use months for this example, as that is the most used calendar.

Select the Add Button and SAP creates the posting periods, then you’re done.

A few key points to keep in mind when creating posting periods in SAP Business One:

The screen has a check box to allow SAP to Create New Periods with ‘Due Date to’ in Next Fiscal year, up to the month specified in 'Set to end of…' If selected, this option adds the new periods with due dates a year into the future to make it easier for users to post transactions due after the current fiscal year. This is helpful because transactions like AR Invoices will be due past the end of the year and only dates within the posting periods Due Date range are accepted.

Each month (or period end) SAP can automatically change the status of the posting periods. The option to automatically update the period status after a preset number of days prevents the users from posting to incorrect periods.

Helpful Tip

You can create fiscal years in advance for 2025 and beyond, making the transition smoother for the upcoming fiscal years.

Now that your 2025 posting periods are set up in SAP Business One, you're ready to manage the new fiscal year with ease. If you need further assistance or have any questions, send an email to our support team at [email protected] to generate a support ticket.